A retirement party is an event to celebrate a person’s career and achievements and is a great opportunity to show appreciation in a fun and respectful way. Similarly to any other party, a lot is involved in planning a party to present an individuals accomplishments. Whether it be a party for your spouse, parent, friend or colleague, a tip to make your life easier is to plan the retirement party online. Having a website dedicated to the retirement party will keep you organized and keep guests informed and involved in all the details of the event.
Here are a some good ideas on how to plan a great retirement party that the retiree will remember forever:
- Establish a budget
Establishing a budget for retirement party should be one of the first planning steps. It should take into account venue, food, decor, entertainment and a nice gift. Your budget will determine the number of guests you can invite and the price per ticket if you are selling tickets to the party. Your retirement party website will help you keep track of all your expenses, when to make bookings and when payments are due.
- Select a location
The party can be held at the office, at someone’s home, in a restaurant, hotel, club, art gallery, or casino. Your budget, how many guests, when the event will take place (day or evening,) and what time of year all need to be taken into account. You should also consider the preferences of the retiree whether they want a big or small or traditional event. To choose the best location, you should ask co-workers for their suggestions by having an online poll.
- Create a guest list
You have to decide who and how many people to invite to the party. Do you want an employee only event or one that includes close friends and family? Your budget will help determine the number of guests you can have.
- Choose a theme
Themed parties are always a lot of fun and should reflect the retirees character, career, interests or hobbies. The type of theme can be determined by co-workers using an online poll. A theme will establish the decor, invitation design, dress code, music and entertainment at the retirement party.
- Send out invitation online
Inviting guests to retirement party by email is simple and saves you time and money. The invitation should specify the location, time, date, purpose of the event, and how to RSVP online. The invitation can direct guest to the party website where they can learn more about the details of the event including directions, parking instruction, travellers information and about any secret or special guests.
- Ticket purchase online
If you choose to sell tickets to the retirement party, it will be more convenient for guests to be able to purchased them online, directly from the website, using their credit card. This is simpler then writing a cheque and mailing it in.
- Selecting a gift
A gift registry can be set up on the website, with details or a direct link to stores or items the retiree would enjoy. Usually co-workers will chip in for one big gift for the retiree. Using the online message board or poll, co-workers can discuss and vote on the gift they want to purchase. Some examples of good retirement gifts include books, golf clubs, or luggage.
A very meaningful gift would be one that would also be a keepsake for the retiree. This could be a personalized framed retirement plaque, or you can ask guests in advance to submit pictures or a few words about their experience or relationship with the retiree, and assemble a memento book to present to the retiree at the party. Another way to really demonstrate appreciation is to name a wing of the office after the retiree, which really signifies how much the retiree has contributed.
The retiree may ask that donations to their favorite charity be made in their honor rather than gifts. The website can express information about the charity of choice and why it was selected by the retiree. To making giving easy, all donations can be made online.
- Festive ambience
You want to create a fun atmosphere for the party while at the same time really focusing on the guest of honor. Aside from balloons, banners and streamers, decorations should emphasize the retiree’s life, accomplishments, and interests. You can blow up photos of the retiree through the years and place them throughout the location or each table can have a centerpiece with a specific theme relating to a part of the retiree’s life or their hobbies.
- Plan entertainment
A retirement party differs from other celebratory parties, however you should still have music (can hire a DJ or band or simply set up speakers) and someone in charge of taking pictures and video (can hire photographer or videographer or have a co-worker do it.) Photos and videos of the party can be uploaded onto the website for the retiree and guests to browse through after the event.
Seeing as the party is centered on the person’s career, the entertainment should also focus on the retirees profession and accomplishments. Guests can make speeches sharing stories, experiences and what they’ve learned from the retiree, and toasts expressing how the retiree has impacted their lives. Having a roast is also always entertaining and a comical way to show admiration. The guest of honour may also want to make a speech expressing his gratitude to all those involved in helping make is professional career a success. All can be recorded and the videos can be uploaded on the website to remember all the kind words that were said at the party.
A slideshow can be created and played throughout a guests speech or toast or roast or you can have a slideshow running all night in the background as it is a simple to set up and amusing for guests. You should start collecting photos from relatives, friends and colleagues in advance that represent the work and life of the retiree. The slideshow can later be uploaded onto the website and watched again at any time.
Other fun pre-planned entertainment at the party can be having co-workers putting on skits, or composing a humorous song or poem to be performed at the party and recorded to be placed on the party website. A big board with many pictures of the guest of honor with co-workers and colleagues can be displayed, and guests can sign the board which the retiree can take home with them after the party.
- Stay in touch
The website is an excellent way to foster communication before and after the party. It is a great way to make suggestions and share stories and photos. Guests and the retiree can visit the website even after the party and continue to correspond with one another as the website acts as a private communication hub. The website will help with sharing and recalling happy memories about the retirees career before and after the party.